AgendaSept06

PLANTATION PARK SINGERS BOOSTER ASSOCIATION/ PLANTATION PARK SINGERS
Nicole Greggs, Musical Director/NBCT-Early/Middle Childhood Music 875 SW 54th Avenue Plantation, FL 33317 (754) 323-7150 x325
Website: www.musicmakerscamp.com Email: musicmakerscamp@aol.com or nicole.greggs@browardschools.com

General Meeting

Wednesday, September 16, 2008 at 6:30 pm in the Plantation Park Elementary School Cafeteria

“That Children can make beautiful music is not so important as that Music can make beautiful children.”

AGENDA

I. Welcome!

A. Thank You so much for coming! Please sign in.

II. Reports by Outgoing Officers:

A. Secretary-

B. Treasurer- Mrs. Wright

C. President- Mrs. Harmon

D. Vice-Presidents-

III. Old Business

A. None at this time

IV. New Business

A. Need of the Month- please take an item from the Giving Tree if you are willing. Thank You!

B. Chorus Handbook, Schedule, Contracts & Paperwork- Mrs. Greggs

C. Chorus Uniforms

1. Formal Uniform Check Day: see schedule

2. Informal Uniform Check Oct. 16 at Sing-a-Thon (jeans & t-shirts, no anklet socks)

3. Help needed with checking on all three days!

4. Uniform Bank

D. Volunteering, Chaperone, and Committees- STAR procedures

E. Election and Installation of Officers- Proposed Slate for 2009-2010:

President- Denise Levin

Vice-President of Uniforms & Costumes- open to nominations;

Vice-President of Volunteers- open to nominations;

Co-Vice-President for Administration- Larisa Crawford & open to nominations;

Vice-President for Supplies, Stage, & Props- Steve & Danielle Mitchell;

Vice-President for Fundraising- open to nominations;

Vice-President for Music & Library- Brenda Harmon;

Secretary- open to nominations;

Treasurer- Joanne Wright;

Historian- open to nominations;

F. Ratification of 2009-2010 Proposed Budget (see back)

G. Fundraising

1. Proposed Fundraisers include:

a. Fall and Spring Sing-a-Thon’s (see below)

b. Spring Concert program book Advertisement sales

c. Candy sales/ Bake Sales/ Garage Sales

d. Recorder sales

e. Carnival sand art sales

V. Open Floor

VI. Next PPSBA meeting time = Thurs. Oct. 1 )Bat 6:30pm in the PPE music room.

VII. Adjournment

2009-2010 PPSBA Proposed Budget

Estimated Expenses:

Item	Estimated Cost	Notes
Music	$1600	$1100 for Fall; $500 for spring
Office supplies	$200	Labels, Paper, ink for awards; etc.
Awards	$1500	certificates, medals, trophies, gifts, etc.
Prizes for fundraising	$150 + donations
Accompanists, Professional Dues, and Clinicians	$500	for winter/spring concerts + other events
Costumes	$600
T-shirts	$900
CD duplication	$300
Set and Props	$600	as needed throughout year
Chorus Scrapbook	$100	for film, materials
Margie F. Dellerson Scholarship Fund	$300	to be used at Music Teacher’s discretion for kids in financial need
Replacement keyboard	$2500	Need update music keyboard to replace Triton ProX (has broken touch screen)
Trip Snacks, Officer Fees, Registration, etc.	$800
Misc./ Emergency	$500	for unforeseen needs of PPSBA
TOTAL ESTIMATED EXPENSES	$10,950*

*Spring Performance Trip expenses additional

Estimated Income:

Item	Estimated Income	Notes
Balance forward	$2800	Estimated Remaining from previous
Registration donations	$20x 85 kids= $1700	Covers t-shirts & 2 practice CD’s/kid
Fall Sing-a-thon	$2200	Post expenses
Spring Sing-a-thon	$1700	Post expenses
Recorder & Book Sales	$15x100=$500	($1500 minus cost)
Fall or Spring Fundraiser	$1500 goal
Concert Program Book Ad Sales	$500
Carnival Sand Art	$75
TOTAL ESTIMATED INCOME	$11,000
ESTIMATED YEAR-END BALANCE	$125

Estimated Income:

Item	Estimated Income	Notes
Balance forward	$3400	Estimated Remaining from 2007-08
Registration donations	$20x100 kids= $2000	Covers t-shirts & 2 practice CD’s/kid
Fall Sing-a-thon	$2600	Post expenses
Spring Sing-a-thon	$2000	Post expenses
Recorder & Book Sales	$15x100=$500	($1500 minus cost)
Fall or Spring Fundraiser	$1500 goal
Concert Program Book Ad Sales	$500
TOTAL ESTIMATED INCOME	$12.500
ESTIMATED YEAR-END BALANCE	$1,650